Schengen visa: 5 must-know tips for Indian applicants to avoid rejection in 2025

With stricter rules and mounting demand in 2025, securing a Schengen visa has become a more meticulous process for Indian travellers. Whether you're heading to Europe for tourism, education, or business, understanding the finer points of the application process can significantly improve your chances.

1. Choose the right embassy

Although Schengen nations follow a unified visa policy, approval rates vary. In 2024, Belgium (90.6%), Germany (88.7%), Italy (88.7%), and Switzerland (87.9%) recorded the highest approval rates for Indian applicants. If travelling to multiple countries, apply through the one where you’ll stay longest or first enter. For quicker processing, consulates like Latvia, Lithuania, and Estonia are known to return decisions within 7–10 days.

2. Submit a flawless document package

Missing or inconsistent paperwork is a common reason for rejections. Your application must include:

• A valid passport (minimum 3 months’ validity after return, 2 blank pages)

• Schengen visa form with passport-size photo

• Round-trip flight reservations and hotel bookings

• Travel insurance with €30,000 coverage

• 3–6 months’ stamped bank statements, salary slips, and ITRs

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• A strong cover letter outlining your itinerary, travel purpose, and ties to India

Avoid sudden large deposits and ensure income flows appear steady.

3. Apply at the right time

Apply 30–60 days before travel. Applications can be filed up to six months in advance, but avoid applying less than 15 working days before your departure to reduce risk from appointment delays. Visa fees are €80 (approx. ₹8,020) for adults and €40 for children aged 6–12. VFS/BLS service charges range from ₹1,800–₹2,200.

4. Prepare for the interview (if required)

Some embassies, like Germany and France, may call applicants in. Keep calm, dress professionally, and carry your original documents. Be ready to explain your travel plans, finances, and return intent.

5. Watch out for policy changes

As of July 2025, Germany has discontinued its informal remonstration process. Rejected Indian applicants must now go through a formal legal appeal, which is slower and more costly. Stay informed before applying.

The EU will begin biometric Entry/Exit System (EES) checks, ending passport stamping. This will change how entries and exits are tracked across Schengen nations, impacting all travellers from India.

In summary, applying for a Schengen visa in 2025 requires diligence, accurate paperwork, and awareness of evolving rules. A well-planned application can improve approval odds and make that European trip a reality.